EDI Viewer - AC3 Form

The AC3 Form window is used to edit and enter CCA Reallocations for facility cost centers.

The Select an AC3: list box at the top of the window lists the date prepared and type for all AC3 forms for this FCC. Picking a selection from this list box will show you that AC3 form. This allows you to see a complete audit trail of AC3 forms. The list box at the top of the window will be empty for new AC3 forms until you enter your data and save it.

Picking an AC3 from the list that is not the most recent AC3, will put that AC3 form into a Read Only status. Since there is a newer AC3, all previous AC3s cannot be edited preserving your audit trail, but still allowing you to view and print them. This rule has an exception and the exception is, if the latest AC3 is an amendment for a previous year, you can still edit the AC3 for the most recent production year. ( if your latest AC3 was an amendment for 1997 and you had a 1998 AC3 entered, both of these forms would still be editable).

   
To add a new AC3 or edit an existing AC3, do the following:
  1. Open the FCC Explorer window.
  2. Click on the FCC you want to add or edit an AC3 form for from the FCC Explorer window, and then click on the AC3 toolbar button. This will take you to the AC3 window and show you the last AC3 that was entered.
  3. Follow the steps below to add a new AC3 or just edit the AC3 you see on the screen. Only the last AC3 form is editable and all previous AC3s have Read Only status because they are your audit trail of what you have filed.

To add or insert a new AC3 or CCA Reallocation, you can do any one of the following:

  • Right-click your mouse to get a popup menu and choose add or insert.
  • Press the shortcut keys, CRTL and A (add) or CTRL and I (insert).
  • Click the edit menu at the top of the screen and then choose add or insert.

To delete a AC3 or CCA Reallocation, click on the AC3 form and do any one of the following:

  • Right-click your mouse to get a popup menu and choose delete.
  • Press the shortcut keys, CRTL and D.
  • Click the edit menu at the top of the screen and then choose delete.

Note: You will not be able to delete an AC3 if you are in read only mode.

Business Rules:

  • When adding a new AC3, you must use a date prepared that is after the most recent date prepared in the system for this FCC. All previous AC3 forms are then placed in a Read Only mode, preserving your audit trail.
    • This rule has an exception and the exception is, if the latest AC3 is an amendment for a previous year, you can still edit the AC3 for the most recent production year. (if your latest AC3 was an amendment for 1997 and you had a 1998 AC3 entered, both of these forms would still be editable).
  • When you click on the client name list box, you can type the first letters for the client's name to scroll to that name in the list. ( for example, to scroll to Anderson Exploration, click the client name list box and then type in AND the system will scroll you to the first AND it finds.
  • To do an Amendment, select the AC3 form you want to amend from the Select an AC3 list box at the top of this window. This shows you the original AC3 you are going to amend. Next, click the right-mouse button to see the popup menu. You will now see a choice at the bottom of the menu to Add Amendment. Choosing Add Amendment makes a copy of the original AC3 for you to make your amendments on. At the top of the AC3 form you will see a field where you can enter an amendment description. This gives you an audit trail of why you made this amendment and does not show up when printing the form.
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To Print an AC3 form, click the Print toolbar button or choose Print from the File menu. It does not matter which tab you are on when you print.