Procedures to create the GL Batch File are:
- Pick an Invoice number from the
list box in the top left corner of the GL Upload
window.
- Pick a Company Code from the list box. - If you do not see the Company Code list box, you do not need it.
- Choose the GL Entry options. Set
the options for creating your GL Batch by
clicking on the check box. The options are:
- Gross Royalty and Unit Operating
Cost - check both to create
entries for all Crown Royalty and
Injection Credit charges on the invoice. You must setup charge code 996 on the GL Account Xref window to create charges for UOC's.
- Net Royalty - create
entries for all Crown Royalty, Injection
Credit and Enhanced Oil Recovery
adjustment charges on the invoice.
- Set the Volumes option by clicking the
appropriate check box:
- Default volumes: is a volume you
choose and type in the text box. This
volume will be associated with each
product in the batch file.
- Crown volumes: the volumes on the
invoice will be included on the GL batch
file for each product that is assigned a
GL account.
- Calculated volumes: the EDIviewer
will calculate volumes based on the
invoice gas reference price, client heat,
client volume, and net royalty for each
product. When required the MJ factor (megajoule
factor), that you type in, will be used
to calculate volumes.
- Create Suspense Entries - a one
line summary or a line per stream will be created
for all invoice streams that do not pass
validation. A GL account 994 (Streams without
Cost Centers) is required in the Product Cross
Reference window for these entries.
- Create GL Entries - check
Streams for stream level entries and Facility for
facility level entries (default: stream level).
- Create Provisional Assessment Entries at Facility Level - check this to create Provisional entries using cost centers at a facility level.
If you plan on using this, you must setup facility cost centers on the Facility Cross Reference window (Facility Xref on the toolbar), as
well as a Provisional Assessment GL Account for each product. If you do not intend to use this, only create 1 Provisional Assessment GL Account.
- Condensate - check this option if have imported the Condensate
CSV file and want the condensate details by cost center included with the other Crown Invoice entries.
Leaving this option unchecked will give you a 1 line entry for Condensate.
- Otherwise Flared Solution Gas - check this to have crown royalty charges reversed for OFSG streams.
Use the Stream Id Cross Reference window (Stream Xref on the toolbar) to mark which streams are OFSG streams.
- CCA / CP / UOC / AC Restriction entries - toggle whether you'd like to book entries at a Facility or a Cost Center level. If you choose facility
level, you must setup facility cost centers on the Facility Cross Reference window (Facility Xref
on the toolbar).
- Pick a Directory and filename click on the Directory button and navigating
through the pop up window to the desired file
location. Type in a file name and click save; the
GL Batch file will be created and saved in this
location under the name you give it.
- Click the Create GL Batch File button
to start the process. You may see a warning
message appear, like the one below, indicating
there are streams without cost centers in your
system or products without GL accounts. This is
only a warning and does not stop you from
creating the GL Batch file, but you will NOT have
GL entries for those streams without cost centers
or for products without GL accounts and you batch
file will not balance.
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